Sharing files and folders, and understanding how subfolders inherit permissions, doesn't need to be challenging. This article will have you sharing the right documents and folders safely in no time. Actually, sharing a file or folder is easy. It's the particulars of making sure you share the proper stuff with the right people that gets tricky.
Step-by-step guide
There are two ways to select a document or folder for sharing. First, you can click on an item to select it, and then look to the right side of the Google Drive window for the silhouette icon.
Second, you can right-click the document or folder and look for the Share option in the menu that appears. The way in which you do this doesn't matter, it's all up to you.
Once you've clicked on Share, using either method, the Share with people and groups window appears. You can type any email address you want into the recipient field, add a note, and then click send to let the recipient know via email that they've received a share request.
You can also copy the link and paste it into the conversation with the Dewesoft Team.
In this article, I shared a document, but the same steps apply for folders as well.
How to change Google Drive sharing permissions
When you share a document or folder with someone, they have edit permissions by default. For a file, that means they can make changes, and for folders, it means they can organize the folder, edit files, and add content.
If you opened the Share window, you may have noticed a dropdown icon on the right side of the sharing screen. Clicking on it opens the permissions menu, where you can set a document to be editable, comment only, or just viewed. For folders, you can toggle between Editor/Commenter/Viewer.
How to share documents publicly
Looking at the Advanced sharing menu again, you can see a field in the list of who has access labeled specific people can access. That's the default option for files and folders in Google Drive, and it means that only people with a specific invitation can see the file or folder.
In some cases, you may want to grant public access to a file or folder: This is common for open-source plans, free blueprints and patterns, and other shareware. To change who can find the document, click on Change next to Specific People Can Access, which will open the Link Sharing window shown below.
